Technical Assistance for the Informal Settlements Improvement Project in Kenya: Consultancy Services to provide a Central Technical Assistance Team (CTAT) to Support KISIP Implementation
The main objective of the assignment is to provide support to the KISIP Coordinator in managing and coordinating the implementation of KISIP. This will include working closely (almost one-on-one basis) with the KISIP Team heads (components 1, 2, 3, 4 as well as heads of finance, monitoring and evaluation (M&E), procurement, communication, environment and social management). The Central Technical Assistance Team (CTAT) will also be required to liaise with the Municipal Technical Assistance Pools (MTAPs) as necessary, once these have been procured.
The CTAT will be expected to maintain communication channels with the 15 municipalities where KISIP activities will be implemented. The consultant will also be expected to collaborate with the World Bank financed Kenya Municipal Programme (KMP), Nairobi Metropolitan Services Improvement Project (NaMSIP) and Water and Sanitation Improvement Project (WaSSIP), where applicable.
CDC has provided the following expert services:
Engineering Expert – The engineering expert will mainly assist in the following tasks:
- Assist in the preparation of Terms of Reference and Requests for Expression of Interest for engineering consultancies to be procured under Component 3.
- Assist in the evaluation of tender documents submitted by bidding firms for engineering related assignments.
- Assist in the review of reports submitted by consultants in the engineering field.
- Assist in identifying, planning and phasing the informal settlements for consultancies on infrastructure investments in close cooperation with Component 2 and within the framework of the 4-year strategic plan.
- Advise and assist the MH and municipalities in the monitoring and evaluation of various contracts for works and consultancies.
- Assist in the preparation of work plan and quarterly reports for Component 3.
- Advise the Component head on any payments due to consultants in the area above once the consultants request for payment.
Physical Planner – will provide input in the following tasks:
- Assist in the review of reports submitted by consultants in the areas of physical planning and land tenure, and support the KISIP team in supervision of its consultants.
- Assist in the preparation of work plan and quarterly reports for Component 2 and Component 4.
- Assist in identifying, planning and phasing the informal settlements for consultancies on land tenure regularization, surveying and planning (including densification plans) in close cooperation with Component 3 and within the framework of the 4-year strategic plan.
- Support Component 2 to manage progress in order to meet deadlines.
- Ensure that planning regulations are adhered to during the implementation of engineering designs and that implementation is done in compliance with the approved physical development plans and advise Component 3 on necessary amendments.
- Assist in ensuring that deliverables (e.g. physical development plans, survey plans including reports and maps) of consultants under component 2 are well organized and processed for approval by Ministry of Lands.
- Review studies and reports produced by consultancies under Component 4 and assist in the implementation of the outcomes and recommendations.
- Recommend additional studies in planning for urban growth at municipal and national level and assist in developing of the TORs and other procurement requirements in the recruitment of the consultants.
- Assist in identifying strategies/policies and legislation at national and municipal levels that should be in place to facilitate housing delivery especially for the low income group.
- Monitor contract evaluations and advise the respective component heads on payments due to consultants in the areas above once the consultants request for payment.
Financial Management Expert – to support KISIP in strategic planning and usage of the KISP funds, assist the MH in providing effective financial management of KISIP funds by ensuring that the Project’s financial management systems are functioning appropriately. The consultant also will also perform the following:
- Draft a budget for the project to completion (4 years): including those of participating municipalities and Water Services Boards subject to available funding and advice on various expenditure caps on categories.
- Compile a Financial Management Operation Manual for KISIP in close consultation with the Accounts Division of the MH, in line with the World Bank and Government Financial Regulations and Procedures and in tandem with the KISIP Operations Manual and the Manual on Operating Costs.
- Put in place an appropriate financial management mechanism to consolidate the financial information from the local authorities and other partners.
- Review the financial reports, records, accounts, financial statements and requests from all participating municipalities.
- Assess the capacity of accounting units of the Ministry of Housing and selected municipalities to manage and control KISIP accounting operations, and recommend any capacity building needs in order to mitigate gaps that may exist.
- Build financial management capacity in the KISIP through hands-on training and mentoring at central and municipal level.
- Work closely with the procurement team to ensure the processes of procurement and disbursements are smooth.
- Assist auditors and Bank staff during auditing.
- Assist in preparation and monitoring of the subsidiary and municipal agreements.
Community Development and Gender Mainstreaming Expert – The expert will focus on two major areas according to the following:
- Community Development
- Review the consultation and stakeholder engagement processes that already exist in each Municipality and then develop strategies to strengthen participatory engagement during KISIP implementation and to ensure long-term sustainability after the termination of KISIP
- Review and, in consultation with the MTAP when in place, develop recommendations for improving the existing system for establishment and continuous strengthening of KISIP settlements executive committees (SEC)
- Develop generic training materials for formation and capacity building of SECs, in consultation with MTAP
- Support and strengthen KISIP’s engagement with civil society actors
- Review ESIAs and RAPs and follow up on the implementation of the recommendations, in close cooperation with Component 3
- Assist in preparation of work plans and progress reports for social/community development activities
- Gender mainstreaming
- Review the MH, MoL and other KISIP institutions’ gender mainstreaming policies and make recommendations for change or amendments where appropriate
- Identify and mainstream gender-specific activities and affirmative action, whenever women or men are in a particularly disadvantageous position in KISIP (with special attention to land tenure issues)
- Assist with gender inputs for the guideline outlining the enumeration process of residents of settlements and preparation of settlement upgrading plans
- Provide advice, training, and other support to promote gender mainstreaming at the MH, MoL, participating municipalities and in KISIP settlements
- Assist the monitoring and evaluation of KISIP to ensure gender disaggregated data is collected through the settlement socio-economic surveys
- Make recommendations where appropriate on; goals, strategies, and actions so that both women and men can influence, participate in, and benefit from development processes
Monitoring and Evaluation Expert – The monitoring and evaluation (M&E) expert will assist to plan, coordinate, and facilitate all M&E related activities of KISIP, most importantly set up a M&E system that will cover KISIP activities from national through to municipal and settlements levels. The expert will:
- Assist KISIP to establish a computer-based M&E system in the MH, whose objective is to serve as repository for all information related to the KISIP’s indicators and to facilitate the generation of programme reports and train KISIP teams on the system
- Assist to prepare M&E guidelines and formats for presenting data at both central and municipal levels and assist municipalities to ensure the quality of the reports
- Identify training needs for M&E and subsequently ensure that training is conducted for relevant KISIP staff at the MH and MoL as well as at municipal levels
- Provide support through regularly scheduled visits to municipalities and on demand to address specific challenges
- Provide hands-on support to the KISIP’s municipal level M&E officers in liaison with the MTAP, to ensure that verifiable data are collected, processed, and reported as required
- Advise and assist Component 1 Head in the monitoring and evaluation of the various contracts for works, goods and consultancies, and advise on duration and completion dates
- Analyze the KISIP activities and suggest methods for a more effective implementation
- Assist to prepare quarterly and annual work plans, progress reports and other relevant reports for the KISIP in the reporting format agreed with the MH and the development partners and
- Assist follow-up on project implementation progress as per the key performance indicators for KISIP (see KISIP Project Appraisal Document) and train KISIP team on collection of data for the indicators and reporting
- Review the reports from all components